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In order to provide confidentiality and develop a trust relationship with students, disability-related information will generally be treated as medical information and handled under the same strict rules of confidentiality, as is other medical information until legally challenged. This includes the documentation that students must provide to establish the existence of their disability and their need for accommodation or consideration. The position of Georgia Highlands College is that it is ethically inappropriate to release any information without the student’s permission unless in extreme circumstances.  These circumstances would be child abuse, and suicide or homicidal intent.


Disability-related information will be shared only on a limited basis within Georgia Highlands College. It may be shared only when there is a compelling reason deeming it appropriate to do so.

Unless there is a threat to an individual’s safety and/or an emergency situation, consent of the student will be requested before providing any copies of medical/psychological documentation to a third party.


Student Support Services is responsible for collecting and holding disability –related documentation. Information is kept by a Disability Support Provider on the respective campus in a locked file with limited access. Student files contain documentation of the disability and any on-going changes in the status of the disability.

If a student has been inactive for one year, the student file will be placed in an inactive file. After files are inactive for seven years, the files are shredded. A student may request a copy of his/her documentation at any time provided it is within seven years of their first semester.

Note: Documentation provided by Vocational Rehabilitation offices is available through that office only.


Approved by Cabinet, 11-27-06


Page last updated: April 18, 2012