Bylaws Of The Cooperative Degree Oversight Committee (CDOC)
For Coosa Valley Technical College and Georgia Highlands College
January 31, 2008
Article 1. Name
The name of this committee shall be the Cooperative Degree Oversight Committee of Coosa Valley Technical College and Georgia Highlands College (CDOC).
Article 2. Purpose
The purpose of the CDOC is to provide oversight for the continuous quality improvement and effectiveness of the cooperative degree program and student services between Coosa Valley Technical College and Georgia Highlands College; provided that, such oversight is subordinate to the administrative structure of each college; and further provided that, such oversight is subordinate to Georgia Highlands College's responsibility as the degree-granting institution to ensure compliance with accrediting standards.
Article 3. Role
The role of the CDOC is to:
raise, discuss, and research issues
ensure the quality and the effectiveness of program
facilitate the coordination of student services
secure adequate resources
make recommendations to appropriate officials
Article 4. Membership
Each institution shall have an equal number of five persons who shall serve on the CDOC for one-year terms concurrent with the calendar year, and who shall be eligible for reappointment.
The presidents of each of the institutions should annually by December 1 designate in a memorandum to the CDOC the five persons to represent the respective institution for the ensuing calendar year. In making such appointments, each president is encouraged but not required to make such appointments in the following broad areas:
accreditation or institutional effectiveness
the Georgia Highlands College Vice President for Academic Affairs and the Coosa Valley Technical College Vice President for Academic Affairs shall serve as ex-officio members of the CDOC
In the absence of such memorandum from a president, the current membership from said college should continue into the subsequent calendar year or until such time as a memorandum is issued.
During said term, members serve at the discretion of their respective presidents.
In the event that a member of the CDOC shall be unable to continue to serve during the term, the respective president should notify the CDOC as soon as possible and should make another appointment.
Article 5. Selection of Officers
The CDOC shall have a Chair, Vice Chair, and Recorder who shall serve in such office for one-year terms concurrent with the calendar year. Such officers should be eligible to serve a subsequent year as an officer, except as provided herein for the succession of the Vice Chair.
Such officers should be selected by the membership of the CDOC. In order to promote continuity from one CDOC to the next, such officers should be selected at the last meeting in a calendar year from the existing CDOC to serve for the upcoming calendar year.
The Chair and the Vice Chair should be chosen one each from the two institutions, with the Vice Chair at the end of the year becoming the Chair in the subsequent year. The Recorder may be chosen from either institution.
Article 6. Reviews and Assessments
Towards its purposes, the CDOC shall evaluate, make recommendations, and issue a written report to the president and academic vice president of each institution no later than December of each year on the following:
written agreements between the two institutions
written agreements between the two systems as such may affect CDOC
status of course-by-course reviews
effectiveness measures as set by the CDOC
review of continuence of cooperative degree programs
review of bylaws and related policies
Article 7. Duties of Steering Committee
The Chair, Vice Chair, and Recorder shall serve as a steering committee. The Steering Committee shall:
set and promulgate meeting dates and agendas
provide communication among members of the CDOC as well as with the presidents
keep records and documents including notes of meetings and records of attendance and a permanent historical file to be passed from Chair to Chair
suggest modifications to the bylaws
other such duties and actions as may be needed
Article 8. Subcommittees
A. There shall be a standing Assessment Committee of the CDOC. It shall be the responsibility of this subcommittee to annually review student learning outcomes related to the program, assessment methods and target goals, data received, and how results are used for program improvement. An annual summary of this review will be forwarded to the Georgia Highlands College Instructional Council for analysis. Feedback from this review will then be shared with the CDOC to be used for program improvement.
B. The CDOC may appoint other standing subcommittees as it shall deem necessary, which shall include at least one CDOC member from each institution and which may also include non-CDOC members.
C. The CDOC may from time to time appoint such ad hoc subcommittees as it shall deem necessary.
Article 9. Meetings
The CDOC shall meet quarterly as deemed appropriate.
A quorum consists of the presence of five members with a minimum of two from each institution.
All meetings are open and guests are encouraged to attend.
Article 10. Bylaws
Amendments to the bylaws of the CDOC may be proposed at any meeting of the CDOC and acted upon at a subsequent meeting. Such proposed amendments should be promulgated in the notes of the meetings.