Provisions of the Fair Labor Standards Act require that employee’s in nonexempt status record and report the hours worked per pay period. The current official workweek for all nonexempt employees begins at 12:00 a.m. Saturday morning and ends at 11:59 p.m. Friday evening.
Time entry on the employee self-service portal, or in rare exceptions on adjusted timesheets, must reflect hours worked for each workweek of the pay period, and should include all absences taken in the pay period. Employees are expected to use the feature that tracks time automatically upon login unless there are extenuating circumstances. Timesheets must be filled out completely by the employee and approved by the employee and the manager.
The manager is responsible for submitting timesheets to payroll, ensuring the time represented is accurate, and ensuring they are signed by the employee and manager. Managers should seek clarification of the circumstances if the employee manually records time. Managers should also verify that the total hours equal the number of hours scheduled per week.
If an employee works fewer than the number of scheduled hours, accrued annual leave should be applied to meet the deficit. If the employee has no accrued time available, the manager should follow established procedures and send all documentation to the Human Resources Manager.