Technology Committee Charge:
The role of the Technology Committee is to assist in effective planning and general oversight of technology at Georgia Highlands College. The membership of this group represents leadership of each segment of the college and will therein provide insight from those perspectives in lending assistance to technology planning and policies. The Technology Committee shall consist of the Vice Presidents, the Chief Information Officer (CIO) and Associate Director of Information Technology, two faculty members, and a student. Members of the Student Engagement Council will be called upon for considering student technology issues.
- Faculty representatives will be recommended by the Instructional Council and will serve a two-year term. Student representatives will be recommended by the Director of Student Life and serve a one year term. Students may be nominated for one additional term by the Director of Student Life. All final appointments will be approved by the President with the consultation of the Vice Presidents.
- The Committee will elect a chair annually.
- The Committee will meet at least once a semester unless additional meetings are necessary.
- The Committee shall provide advice and counsel on the purchase, use, maintenance of technologies, and policy development to the Chief Information Officer.
- The Committee shall call upon other participants to provide insight or advice to assist in certain deliberations.
The Committee shall call upon the additional students from the Student Engagement Council to assist in deliberations of student technology related issues. These appointments will be recommended by the Director of Student Life. This body shall be guided by the following principles:
- Given the complexity of integration, security and support issues associated with technology decisions, the CIO should serve as a senior executive in the technology fee process. As such, the CIO should play a key role in the selection of technology fee proposals for funding, either as chair or co-chair of the committee, or as an advisor to the committee chair.
- As per Board of Regents Policy on Mandatory Student Fees, all mandatory student fees collected by an institution shall be budgeted and administered by the President using proper administrative procedures, which shall include the advice and counsel of an advisory committee, composed of at least 50 percent students.
- Technology fees shall be used to support students in the pursuit of those instructional needs that directly provide educational value. Technology fee revenues may be used to improve campus infrastructure where those infrastructure improvements provide direct benefit to students or to the educational objectives of academic programs.
- Technology fee revenues and expenditures shall be tracked in separate budget units for administration, analysis, and reporting by the Vice President of Finance. The committee shall use this information for planning purposes. Documentation on technology fee revenues, allocation decisions made by the Committee, purchasing documents, and documents showing the transfer of equipment in those cases where equipment has been reallocated must be maintained to provide a clear history of technology fee expenditures and allocations.
- Technology fee expenditures shall be consistent with the provisions and goals of the Information Technology Strategic Plan in support of the missions of the College. Periodic review of technology fee expenditures should be performed at an executive level of the institution to ensure that, over time, funds are allocated in the most appropriate areas.
- Technology fees expenditures that are used to procure or replace hardware shall follow the equipment lifecycle outlined in the Technology Replacement Plan, unless the equipment is deemed immediately necessary. Furthermore, technology fee proposals and funded projects should plan for long-term maintenance of hardware and software acquisitions. That is, any proposal that provides for purchase of hardware or software should include consideration of or provision for ongoing support in the form of staff, ongoing maintenance contracts and/or supplies.
- The Committee shall recommend plans or policy changes to the President's Cabinet for approval.
- All final decisions are made by the President.
- The committee shall provide the President with a brief annual report of its activities at the end of the academic year.