The Registrarís Office maintains permanent academic records on all students who have ever enrolled at the college. All practices and policies dealing with the acquisition, retention and disclosure of information to student records are formulated with respect to the studentís right to privacy. No record is kept which will detrimentally discriminate by race, creed, gender or political belief of a student.
The Registrarís Office maintains the official transcript and the official documents of each student. In Summer 1995, the department retained information of new students imaged in an electronic documents retrieval system and these may be reproduced should the need arise. Transcripts of educational records contain only information about the studentís academic status, except that disciplinary action is recorded in cases where it affects the studentís eligibility to register. The personal electronic folder may contain the application for admission, immunization record, official transcript(s) from high school or previous college/university, the results of admissions test, copies of official correspondence concerning the admission status, and other actions taken with respect to the studentís academic work or study. These records are available only to members of the staff and faculty of the college who have demonstrated need for such information. Information is made available to other persons only with the expressed written permission of the student.
Students have the right to inspect the official transcript of their academic record and personal folder; to request an interpretation and explanation of information contained within these records; to request amendment of educational records that are incorrect or misleading or that violate privacy or other rights; and to request a hearing to amend such records, if necessary. The following information may be released by the college without the studentís consent:
name, address, phone number, date of birth, enrollment status, dates of enrollment, degrees earned, major, honors and awards. This information will be released upon request unless the student requests in writing to the Registrar that it not be released. The college shall comply with applicable federal and state laws and with court orders which require the release of information under legal compulsion or in cases in which the physical wellbeing or safety of persons or property is involved.